When it comes to considering what stays in house and what is outsourced, document shredding may not top the list. It seems so simple. A firm has a few staff members collect vital documents. They sift them through a shredder and into the garbage, only to collect all that garbage at the end of the night. But this strategy has holes throughout its entire procedure. In this fast moving business world where privacy is just about everything, this system may no longer work. It is a method that is as hole-infested as swiss cheese, and may leave major cracks in the confidentiality and functionality of a firm.
Outsourcing this task may also have cost benefits. There are three main areas where this could be the best option.
These three options each touch on a varying area of running a business.
Social Circles and Rumours: Confidential information is established on a ‘need to know’ basis. This is fine, but what happens when this confidential information is secretly plotted inside someone that had no ‘need to know.’ The shredding my expose staff members to information they had no precedent to see in the first place. With that, external specialists are not to look at information. They empty bins and move along at Shred Confidential.
Capacity: Paper shredders can be found that cost next to nothing, but they certainly won’t hold up to high volume. By outsourcing this, a company has no reason to own a high quality and expensive shredder. The right company can destroy 8000 pounds of paper per hour, an absurd amount that only attest to their capacity. It eases the burden of having these devices in house.
Maintenance Costs: Not only does the device (or a few of them) cost money to own but they cost a lot to maintain. Smart individuals can opt external shredding, and to alleviate these concerns. Malfunctioning, paying staff to shred, and general electric costs are moot when working with an external firm.